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Academics

Exchange Program


Thank you for your interest in the Short-Term Exchange Program at the University of Tsukuba!
Based on the exchange agreements, we accept short-term exchange students from our partner institutions all over the world. To apply for the program, please check the following information and contact an exchange coordinator of your home institution. All applicants need to be nominated by their home institution officially.
List of Overseas Partner Universities
Program Outline
How to Apply
Information for Searching Courses (Kdb)

Application

Updated information for Fall Semester AY 2026-2027【NEW】


Application Guide

Please make sure to read following Application Guide carefully before getting ready with your application.

Application Guide AY2025-2026
Please refer here for FAQ


Application Schedule

Spring AY 2026 (Starts in April 2026)
Online Nomination Mon, September 1 to Tue, September 30, 2025
Online Application / Document
Submission by UTOS*?		 by Fri, October 10
*?：UTOS : Online Storage System used at University of Tsukuba

Please refer to the following application schedules for the programs starting in other months.


Exchange Student
Start of program Nomination Period
(Exchange Coordinator) 		Deadline for online application
and submitting documents by UTOS*? (Student)
April, 2026 September, 2025 Fri, October 10, 2025
October, 2026 February, 2026 Fri, March 6, 2026

Exchange Research Student
Start of program Nomination Period
(Exchange Coordinator) 		Deadline for online application
and submitting documents by UTOS*? (Student)
2026 April 2025 September 2025 Fri, October 10
May November Fri, December 5
June December 2026 Fri, January 9
July 2026 January Fri, February 6
August January Fri, February 6
September February Fri, March 6
  • - Exchange Student (Tokubetsu Chokogakusei) can only apply for the programs starting from April or October.
  • - Nomination period is the first to the last day of the month.
  • - The schedule above is subject to change.
  • - Online application system is not available in August due to the annual system maintenance.

How to Apply


Step1. Online Nomination (by Exchange Coordinator)

Please submit a user code request for the online application system through Forms here. After confirming your request, an e-mail user code and UTOS information will be sent to you.
Please use the user code you received to register a coordinator account in online application system for coordinators and nominate students.
Please click here for information required for online nomination.
* We cannot provide the user code to students.


Required Information for Online Nomination (For Exchange Coordinator)



Step2. Online Application (by Student)

Once the nomination has been reviewed and approved, the "Invite button" will appear on the system. When the coordinator presses the button, an ID number and password for Web application system (for students) will be sent to each student by e-mail. Please fill out the application form and submit the required documents Online application system for students by referring to this page.


Required Information for Online Application


Step3. Document Submission (by UTOS*?)

After students completed the online application, students must submit the necessary documents via UTOS*? by the deadline. Please make sure to confirm "Application Documents" for preparing correct documents. Information about UTOS*? will be provided from exchange coordinator.



Statement of Personal Data Treatment：Click here

Application Documents

Please see the lists below to confirm required documents and submission method. For more details, please make sure to check the Application Guide.
For documents with *, please submit those within 3 months of the date of issue.

Online Submission
Documents Remarks
Formal Letter of Request for Acceptance *
  • - Prepare a letter according to the latest sample.
  • - Please submit the document issued within the last three months.
  • - It should be signed by the President or Dean of your home university.
Official Transcript of Academic Records
  • - Provide the transcript of previous year.
Official Certificate of Enrollment *
  • -Please submit the document issued within the last three months.
Copy of Passport
  • - ID page with double-page spread (Sample)
  • - If your passport has not been issued yet, please upload substitute documents that proves you are currently applying for passport.
JLPT Certificate of Result and Score
  • - Only if you have any.
Certificate of Your Staying in Japan
  • - Only if you have experience staying in Japan for purposes other than tourism.
    e.g. summer program, working holiday, language school and etc.
ID Photo data
  • - Prepare appropriate photo data according to the example.
  • - Taken within the last one month.
  • - It is inappropriate to change the image of the person by editing or processing the image (reversed image, making the eyes look larger, whitening the skin, or modifying facial features, moles, wrinkles, etc.)
Bank Balance Certificate (Student's own bank account)*
and/or
Certificate of Scholarship/Student Loan
  • - Bank balance certificate of other persons' account such as family members is NOT acceptable.
  • - You need to prove that you have following amount of money or more:
    - 1 Year Exchange―1,200,000 JPY
    - 1 Semester Exchange―600,000 JPY
  • - Please submit the document issued just before submitting to us. If the issue date is considered out of dated, we will request you to reissue it.
  • - Please upload scanned data of the documents above on the online application form.
  • - Valid image formats are JPEG, JPG, PNG, and GIF. PDF file is NOT acceptable.


    • Send by *UTOS*? (University of Tsukuba Online Storage)
    Submit the following documents as zip file titled "ID number_Name on passport".
    Documents Remarks
    Application for Certificate of Eligibility (CoE)
    Self-Declaration on Specific Categories (Graduate Level)*
    • - it is required in terms of security export control.
    • - (Acceptance) Department in University of Tsukuba: Please leave the blank.
    • - Download the designated format.(Word)
    • - Please fill out and submit either Japanese or 必威体育_足彩比分直播-娱乐app官网 of the format.

    Nationals of the relevant country only
    Documents Remarks
    TB Clearance Certificate
    • - Citizens of the Philippines, Nepal, and Vietnam
      After completing the application process, please visit a designated medical institution for medical checkup and chest x-ray in the target country and submit "TB Clearance Certificate" to UTOS as soon as it is issued. For details, please refer to the relevant page of the Ministry of Health, Labor and Welfare. Japan Pre-Entry Tuberculosis Screening | HOME（必威体育_足彩比分直播-娱乐app官网）
    • - Citizens of Indonesia, Myanmar, and China
      It is expected to start in recent years. We will notify you when it is decided to start.

    Schedule After Application

    Approximate timeline from the nomination to start the exchange program

    References for Exchange Students

      ＜Residence Hall on Campus＞
    • Please see this page for residence hall information.
      Short-term exchange students can stay in Ichinoya Short Stay House, on campus accomodation while enrolling in the University.
      * Other on-campus accommodation is not available for exchange students.
      * Any support will not be provided for arrangement of off-campus accomodation.

      • ＜Certificate＞
    • Certification Request Form

    Contact Information

    Division of Student Exchange (Incoming short-term exchange section)
    exchangestudent#un.tsukuba.ac.jp
    *please replace # to @.
    Location of the Office of the Division of Student Exchange